Medical Exam and Services takes the privacy of client and patient information very seriously and has taken extensive precautions to secure and protect this sensitive information. The following sections provide a brief outline of the Health Insurance Portability and Accountability Act as well as Insurance Exam Services’ full privacy policy. If you have any questions about our privacy policy, please email us at

Medical Exam and Services Privacy Policy

Medical Exam and Services is committed to protecting client and patient data and will never disclose any protected information unless required by law.

In accordance with The Standards for Privacy of Individually Identifiable Health Information and HIPAA, collectively known as The Privacy Rule, Medical Exam and Services actively protects all “individually identifiable health information” held or transmitted by it or its business associate(s), in any form or media, whether electronic, paper, or oral. This information is called “protected health information (PHI).”

“Individually identifiable health information” is defined as information, including demographic data, that relates to:

– the individual’s past, present or future physical or mental health or condition,

– the provision of health care to the individual, or

– the past, present, or future payment for the provision of health care to the individual,

– and that identifies the individual or for which there is a reasonable basis to believe it can be used to identify the individual.

Individually identifiable health information includes many common identifiers (e.g., name, address, birth date, Social Security Number).

In addition, Medical Exam and Services has instituted stringent administrative, technical, and physical safeguards to prevent intentional or unintentional use or disclosure of protected health information that would violate the Privacy Rule and limits its incidental use and disclosure pursuant to otherwise permitted or required use or disclosure. These safeguards include shredding documents containing protected health information before discarding them, securing medical records with lock and key or pass code, and limiting access to those keys or pass codes.

Information about HIPAA

Due to the nature of the work performed by Medical Exam and Services we are required to abide by the Health Insurance Portability and Accountability Act of 1996, also known as HIPAA.

The HIPAA Privacy Rule provides federal protections for personal health information held by covered entities and gives patients an array of rights with respect to that information. At the same time, the Privacy Rule is balanced so that it permits the disclosure of personal health information needed for patient care and other important purposes.

The Security Rule specifies a series of administrative, physical, and technical safeguards for covered entities to use to assure the confidentiality, integrity, and availability of electronic protected health information.

For a complete explanation of HIPAA and The Privacy Rule, visit: Understanding the HIPAA Privacy Rule

If you have any questions about our Privacy Policy, please email us at:

If you believe a breach of PHI has been committed by Medical Exam and Services and would like to file a complaint you may do so by writing to: or you may write directly to the Secretary of Health and Human Services.

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